INFORMED CONSENT FOR IN-PERSON SERVICES DURING COVID-19 PUBLIC HEALTH CRISIS
This document contains important information about our decision (yours and mine) to resume in-person services in light of the COVID-19 public health crisis. Please read this carefully and let Girls For A Change know if you have any questions. When you sign this document, it will be an official agreement between us. You also assume any and all risks associated with your child’s participation in the Program; and accept personal responsibility for any injury to your child or yourself, including, but not limited to, personal injury, illness, disability, death, damage, loss, liability or expense, of any kind or nature, that or my child may suffer arising out of or in connection with my child or myself becoming exposed to or infected by COVID-19 while my child is participating in the camp.
What Phase One Reopening Means for Us According to the Centers of Disease Control and Prevention
Girls For A Change’s Camp Diva Leadership Academy cannot prevent you or your child(ren) from becoming exposed to, contracting, or spreading COVID-19 while utilizing and experiencing Camp Diva’s or Girls For A Change services or premises. It is not possible to prevent the presence of the disease. Therefore, if you choose to utilize Camp Diva’s or Girls For A Change’s services and/or to enter onto Camp Diva’s or Girls For A Change center, you may be exposing yourself and your child(ren) to, and/or increasing your and your child(ren)’s risk of contracting or spreading, COVID-19.
The safety of our participants and staff is and will always be our highest priority. We are committed to reducing the potential COVID-19 spread by following guidance from the Virginia Department of Health and the American Camp Association. Changes include, but are not limited to:
This action plan outlines the protocols that allow us to run a safe and responsible Camp Diva Leadership Academy summer camp program during summer 2021 according to the American Camp Association (ACA),The Center for Disease Control (CDC), and the guidelines from the Governor of Virginia. We are confident that we can run the camp in a safe and meaningful way.
As our country and the world continues to deal with lasting effects of the Coronavirus, we have changed and pivoted in many areas of our lives. While doing this, we are also committed to the safety of all of our girls, staff, and volunteers.
As we reopen, we want to make sure that we are clear on all of our reopening procedures and policies. We have shortened the duration of camp, and it will now last six weeks instead of eight. We hope that this allows our girls and families to enjoy other camps and any traveling prior to camp beginning. Once camp begins we want to save our limited spots for those who are able to use the full six weeks. Because of this, participants can only miss days if they are sick and will have to stay home for a minimum of three days in a row. If a participant misses three days in the row and we do not hear from you, we will close that spot.We ask that all participants refrain from travel for six weeks during your daughter's participation in Camp Diva, and she commits to attending daily and staying the entire time. This includes leaving the center for appointments and returning. We recommend pick up time between 5-6pm.
All program participants will be expected to conduct pre-screening measures, including temperature checks, symptom monitoring, and exposure likelihood. Participants will be required to take and record their temperature for five days prior to the program.
We will ask the following questions:
Do you have COVID-19 symptoms? A fever of 100.4 F or greater, cough, shortness of breath, diarrhea, fatigue, headache, muscle aches, nausea, loss of taste or smell, sore throat, etc., within 14 days prior to the program?
Have you been in close contact with a person who has been diagnosed with, tested for, or quarantined as a result of COVID-19?
In addition, all program participants will be required to provide Camp Diva with a negative COVID-19 test taken within 72 hours of the start of the program. If the test is positive, participants will not be able to participate in-person. More details about test submission will be provided closer to arrival times.
All program staff will be trained in alignment with the CDC, American Camp Association, state and local government, the University, and Girls For A Change health and safety protocols and procedures prior to campus arrival, with additional training during program orientation.
Each program will have designated staff responsible for and responding to COVID-19 concerns.
Health and Wellness Supplies
Girls For A Change will provide all program staff with portable Health + Wellness Kits that will include, but are not limited to, basic first-aid supplies, gloves, masks, hand sanitizer, a thermometer, and liquid hand soap. Similar kits, with additional supplies, will be stored in every Girls For A Change office.
During Your Stay
All program participants are expected to follow the following protocols while attending their program:
Wear face coverings at all times when outside of their room unless eating
Complete a daily symptom monitoring survey
Adhere to COVID Test and have results available on the first day of camp . We strongly recommend your daughter is tested 3-4 days before camp to ensure you have the results. Click here for testing results and instructions.
Maintain recommended physical spacing from other individuals
Respect closures and limits on community spaces, common spaces and study areas, and restrictions on events and social activities, per public health guidance and Girls For A Change guidelines
Refrain from sharing food or beverages with others
Follow hand washing and sanitizing guidelines
In addition to asking participants to follow these guidelines, Girls For A Change will:
Regularly disinfect heavily touched surfaces and girls personal Camp Diva supplies in their kits
Use outdoor spaces as much as possible for classes, activities, and meals
Required isolation/quarantine for residents who are exposed to or test positive to COVID-19 (symptomatic or asymptomatic)
Routine cleaning of the building scheduled to remove virus that may be on surfaces
Ensure the lower risk of COVID-19 spread increases in participants settings as follows:
Girls For A Change branch will only be allowed to reopen at 50 percent capacity.
Lowest Risk: Small groups of campers stay together all day, each day
Keep campers together in small groups with dedicated staff and make sure they remain with the same group throughout the day, every day.
Limit mixing between groups if possible.
Campers remain at least 6 feet apart and do not share objects. Outdoor activities are prioritized. We will also be staggering mealtimes and activities.
All campers are from the local geographic area (e.g., city, town, county, community) and commit to only participating in one camp during the duration of Camp Diva Leadership Academy to prevent the spread of the virus.
Staying home when appropriate.
Plexiglass dividers and line spacing indicators being placed at all front and back areas and main office.
Hand hygiene and respiratory etiquette
Reinforce handwashing with soap and water for at least 20 seconds and increase monitoring to ensure adherence among campers and staff.
If soap and water are not readily available, hand sanitizer that contains at least 60% alcohol can be used (for staff and participants who can safely use hand sanitizer).
Teach and reinforce the use of masks. Masks may be challenging for campers to wear in all-day settings such as camp. Masks should be worn by staff and campers. Information should be provided to staff and campers on proper use, removal, and washing of masks.
Adequate supplies to avoid shared materials
Signs and messages
Post signs in highly visible locations (e.g., entrances, dining areas, restrooms) that promote everyday protection
Clean and disinfect frequently touched surfaces
Limit shared objects
All participants will receive a Camp Diva Leadership Box with general supplies for activities. Keep each participant’s belongings separated from others’ and in individually labeled containers, cubbies, or areas. Staff and participants will avoid sharing electronic devices, toys, books, and other games or learning aids.
Ventilation-open doors and windows and many outdoor activities under a cool tent. Prioritize outdoor activities where social distancing can be maintained as much as possible.
Physical barriers, communal spaces, and guides
Install physical barriers, such as sneeze guards and partitions, particularly in areas where it is difficult for individuals to remain at least 6 feet apart (e.g., reception desks).
Participants must wash hands before and after lunch and snacks
Participants can bring their own lunch and snack
They can eat in separate areas or with their smaller group, instead of in a communal dining hall
Participants must bring disposable food service items (utensils, dishes) If meals are offered at any event, it will be pre-packaged boxes or bags for each attendee instead of a buffet or family-style meal.
Staff and participants must avoid sharing foods and utensils and ensure the safety of individuals with food allergies and the spread of the virus.
Prepare for COVID-19 health checks for participants of COVID-19 symptoms and take their temperature before allowing them to enter the building daily. If the participant was previously absent due to illness or was sent home sick, they must meet the required conditions to return to the program before starting the COVID-19 health check.
Daily Check in-Questions
In the last 24 hours, has your child had any of the following symptoms, new or different from what they usually have, and not explained by another reason? Fever or chills Cough Sore throat Shortness of breath or trouble breathing New loss of taste or smell Seems sick or like they are starting to get sick
Your Confidentiality in the Case of Infection
If you have tested positive for the coronavirus, A GFAC staff may be required to notify local health authorities that you have been in the center. If we have to report this, we will only provide the minimum information necessary for their data collection and will not go into any details that are personal. By signing this form, you are agreeing that I may do so without an additional signed release.
Parents must answer the symptoms questionnaire located on the Girls For A Change website. All responses must be sent on the day that the participant is attending. Camp Diva will still do a visual check when the child arrives.
Daily Activity and Interactions
Limit any non-essential visitors, volunteers, and activities involving external groups or organizations as much as possible – especially with individuals not from the local geographic area (e.g., community, town, city, or county).
Limit activities and events such as field trips and special performances.
We will pursue options for participants to participate in exercise activities in ways that minimize transmission of COVID-19 (yoga, kickboxing, double dutch, mindfulness, etc.).
Designated COVID-19 Point of Contact Onsite
Designate a staff person (e.g., camp nurse or healthcare provider) to be responsible for responding to COVID-19 concerns. All camp staff and families should know who this person is and how to contact them.
Consistent communications and notifying staff and families of camp closures and restrictions in place to limit COVID-19 exposure (e.g., limited hours of operation)
Back-up Staffing Plan
Support Coping and Resilience during the pandemic
Encourage employees and participants to take breaks from watching, reading, or listening to news stories about COVID-19, including social media if they are feeling overwhelmed or distressed.
Promote employees and participants to drink plenty of water, eat healthy, exercising, getting sleep, and finding time to unwind.
Encourage employees and participants to talk with people they trust about their concerns and how they are feeling.
Hotline: Call or text 1-800-985-5990 if participants, families, or employees need mental health support
Preparing for When Someone Gets Sick
Any program participant has a temperature or combination of symptoms (as consulted by a medical professional), she will be isolated from her group, and staff members.
A parent/ guardian will be called to pick up the participant. The participant must adhere to COVID-19 testing before returning to the Girls For A Change Branch. With a negative test result, the program participant will be able to return to their group and continue the program in-person.
With a positive test result:
If a participant has a fever, over 100.3 degrees, they will be sent home. If the participant gets tested, they can return after a negative COVID-19 test and 3 days with no fever without taking medicines to lower a fever, like acetaminophen (Tylenol) or ibuprofen (Advil, Motrin), and 3 days since symptoms have improved. The symptoms do not have to be completely gone and they are feeling back normal.
A Girls For A Change staff person will reach out to the program participant’s parent or guardian and request implementation of their Travel Contingency Plan
Care for the program participant will continue, along with isolation
All program affected participants and staff will be notified.
Contact tracing measures will be set in place
We will continue to advise sick individuals of home isolation criteria
Sick staff members or participants should not return to camp until they have met the CDC’s criteria to discontinue home isolation.
Isolate and Transport Those Who are Sick
Make sure that staff and families know that they (staff) or their children (families) should not come to camp.
Immediately separate staff and campers with COVID-19 symptoms (such as fever, cough, or shortness of breath) at camp. Individuals who are sick should be cared for following CDC guidance for caring for yourself or others who are sick.
Work with camp administrators, nurses, and other healthcare providers to identify an isolation room or area to separate anyone who has COVID-19 symptoms or who has tested positive but does not have symptoms. If the camp has a nurse or other healthcare provider, they should use Standard and Transmission-Based Precautions when caring for sick people. See: What Healthcare Personnel Should Know About Caring for Patients with Confirmed or Possible COVID-19 Infection.
Clean and Disinfect
Close off areas used by a sick person and do not use these areas until after cleaning and disinfecting them (for outdoor areas, this includes surfaces or shared objects in the area, if applicable).
Wait at least 24 hours before cleaning and disinfecting. If 24 hours is not feasible, wait as long as possible. Ensure safe and correct use and storage of cleaning and disinfection products, including storing them securely away from children.
Notify Health Officials and Close Contacts
At Girls For A Change, we understand the unpredictability in the world right now. That’s why we are giving our participants and their families the option to protect their investment in their future.
You have until June 1, 2021, to cancel your enrollment and receive a reimbursement minus the application fee for Camp Diva.
With a note from your doctor, a medical cancellation will receive a refund. If the medical cancellation occurs in the “no refund tier” but more than 14 days before the start of the program, and we can fill your spot, you will only forfeit your deposit.
If your child tests positive for COVID-19, has come in contact with someone who has tested positive, or does not pass our COVID-19 screening procedures within 14 days of the start of the program, you will have the option to receive a full refund minus the deposit. Please note, this does not include cancellations due to feeling uncomfortable about sending your child to Camp Diva. For peace of mind, we encourage you to consider purchasing trip insurance to protect your payments in the event you decide to cancel .
If Girls For A Change needs to cancel before the start of a program, you will have the option for a full refund.If Girls For A Change needs to cancel a program once it begins, we will do our best to provide your family with a full or partial refund; however, we cannot guarantee it at this time. In the very unlikely event that we must send your child home early for a medical reason, we will do our best to provide your family with a full or partial refund; however, we cannot guarantee it at this time. If your child needs to be sent home early for a non-medical reason, we do not provide refunds. Please see our Parent Handbook for more information about how we will support your child.
Tips for Parents During Pickup
Keep hand sanitizer or disinfectant wipes in the car.
Wipe down backpacks and lunch boxes before getting into the car.
Discard of any old or uneaten lunch or snack items that cannot be kept.
Keep a separate bag for soiled or dirty items that are returning home with your child.
We're committed to keeping our staff participants and guests safe. Our team has increased cleaning procedures to protect our guests during the COVID-19 pandemic.
GFAC will conduct a daily cleaning schedule. Staff will be assigned tasks to make it easier to divide up the cleaning duties.
Surfaces that are frequently touched such as door handles, tables, counters.
JAN-PRO is a trusted cleaning company. The Jan-Pro cleaning & disinfecting process met GFAC’s expectations pre-COVID and will continue to provide quality, technology, reliable services during Camp Diva Leadership,every time.
For the health and safety of our students, the local public health department requires participants be screened for symptoms of COVID-19 before entering the center.
Due to the time and interruption to education doing this on site prior to camp entry this would cause the CDC does not recommend these screenings be done by our center. We ask that you complete the steps of the student screening below, prior to sending you child to school or any school activities or sports. We ask that you complete the form located on our website and Camp App each morning prior to camp.
Please discuss and review COVID -19 guidelines with your daughter before coming to camp
Adhere to the social distancing rules in class, on the playground, outdoors, and field trips.
Tell an adult if I feel unwell.
Bring only my lunch box, water bottle, and camp duffel bag to Camp Diva.
Use only the equipment provided to me by school and no other.
Enter and exit the school building from the designated door only.
Follow good hand, nose and mouth hygiene by coughing and sneezing into a tissue. (Catch it, Bin it, Kill it).
Follow good hand hygiene – use soap and water for 20 seconds/hand sanitizer.
Be on my best behavior at all times to maintain the safety of myself and others.
Follow the expectations provided. If I do not, I understand that I will be sent home until I can safely follow directions.
Ensure that my phone is put away safely as instructed and switched off while in camp activities.
Ask a staff member to assist me if/when I need to contact my parents.
Although important, these efforts cannot eliminate the potential for exposure to COVID-19 or any other illness while at camp. Experts have said that people with COVID-19 may show no signs or symptoms of illness, but can still spread the virus, and people may be contagious before their symptoms occur. The fact is that someone with COVID-19 may pass required health screenings and be allowed into Camp Diva. We also know the very nature of camp makes social distancing difficult in many situations and impossible in others.
Information from the Centers for Disease Control and Prevention (CDC) states that older adults and people of any age who have severe underlying medical conditions, like heart or lung disease or diabetes, seem to be at higher risk for severe illness from COVID-19. If you are in one of these groups, please ensure you have approval from your healthcare provider before attending Camp. No one may attend camp if still subject to a governmental shelter-in-place order. Staff members, volunteers, and families must each evaluate their unique circumstances and make informed decisions before attending Camp Diva.
We hope this information will be helpful as you make that choice to join us in the summer.
Covenant Not to Sue: On behalf of my child(ren), any other parent or guardian for my child(ren), and myself, I hereby release, waive, discharge, covenant not to sue, and agree to hold harmless for any and all purposes Camp Diva, and each of their staff members, officers, employees, volunteers, agents, donors, related parties, or other organizations (“Releasees”) associated with any summer camp program or activity, from any and all liabilities, claims, demands, or injuries, including death, that may be sustained by my child(ren) because of his attendance at camp, or his participation in activities, at Camp Diva. Without in any way limiting the foregoing, I expressly acknowledge that my release, waiver, discharge, covenant not to sue, and agreement to hold harmless includes negligence, as well as any and all claims whatsoever arising from or related to COVID-19.
$50.00 non-refundable Payment Plan Fee (one per child) due at the time of registration is in addition to the total Camp fee. *Your registration fee is required upon receipt of the online application. One child per application is required.
*Must register for 9 sessions to qualify for the payment plan.
If for any reason you have to cancel your registration, the following refunds will be available:
- May 22nd – June 12th at 8:00 AM 90% Refund
- June 12th at 8:00 AM – June 30th at 3:00 PM 40% Refund
- June 30th at 3:00 PM and After No Refund
NO refund, reduction of fees or credit will be granted for late arrival, early departure, withdrawal, or dismissal.
Medical Cancellation: If a camper is unable to attend camp due to medical reasons, a full refund, less a $175 administrative fee, will be granted, provided we receive a letter from the camper’s physician. In the case of early withdrawal due to medical reasons (accident or illness), the camp fees may be prorated, provided we receive a letter from the camper’s physician ($175 administrative fee still applies).
- Payments are due on every Thursday and paid a week in advance.
- If payment is not paid on Thursday when due, a $10.00/per day late fee will be charged.
- Payments made after Thursday: +$10.00 due on Friday +$15.00 due on Saturday +$20.00 due on Monday
- Whether you are out of town or the Participant does not attend camp on Thursdays, or does not attend a week of camp, payment is still due on Thursday! To avoid late fees, payments will be deducted from our Online Payment System. If you are aware that your funds are not available, please notify the Site Director and make different payment arrangements two-three days before the withdrawal.
- ONE-TIME PAYMENT IN FULL
- AUTO PAY / SUMMER CAMP PAYMENT PLAN SCHEDULED THROUGH PROCARE
Instructions on how to using our financial institution for Online Bill Pay will be emailed to you.
- We do not accept payments over the phone or by mail.
- A Scheduled Payment Plan Option will be set up through our Online Bill Pay. There is a daily late fee charge.
- Payment types accepted: VISA, MASTERCARD, or DISCOVER.
- Paying via Cash, Check & Money Order is available for a one-time payment only.
Only eligible for one-week camp sessions - checks that are returned to for any reason, we will add a $35 charge to your bill. We will also expect you to notify us when we can redeposit the check.
A 5% charge will apply to declined credit card payments for weekly online payments.
All balances must be paid in full prior to participants arrival at camp. The final payment deadline is August 10th, after which, late payment and interest fees will be applied. Monthly interest charges of 10% per month will be applied to overdue balances beginning August 31st.
$5 per class ( available once a week )
- All participants are required to follow pool rules. Any youth breaking the pool rules will sit out for the rest of the swim time and parents will be notified.
- All swimmers must wear a full piece bathing suit in the pool. - Participants may NOT bring money to purchase food and beverages at the pool.
- All parents/guardians must sign the "Y" (YMCA) swimming authorization form and pay for weekly swim lessons before participating.
- Free every Monday excluding closings/holidays
- NOTE: July 2nd & 3rd, lunch will not be provided.
- 1-week field trip - Black Owned and Operated Restaurant for lunch ( $10-$15 minimum) The dates will be announced
- Parents can either pack their daughter's lunch or sign up for our lunch program:
- Prices will range between $35 per/week
- Vegetarian & Vegan Options are available at no additional cost.
- Your PROCARE account will be charged for meals if you choose to purchase lunch
- For families who have paid in full, you will be invoiced weekly online through our PROCARE.
NOTE: We do not provide refrigeration or microwave usage for lunches, we HIGHLY RECOMMEND that parents take advantage of the lunch program to avoid any issues in regards to food.
NO SEAFOOD OR PEANUTS ALLOWED. GFAC IS A SEAFOOD AND PEANUT FREE ZONE.
What to Bring to Camp:
- Water bottle to leave at camp
- Yoga mat to leave at camp
- Rain boots & rain jacket/poncho to leave at camp (we do play in the rain, no umbrellas)
NOTE: Remember to label all items